For New York Car Rental Agencies
Car Rental Software in New York
Run online bookings, rates, rental agreements and fleet availability from one platform, for agencies from New York City and Long Island to Albany, Rochester and Buffalo. Take bookings in English and Spanish on every plan, and go live in about five days.
From $69.95/month · Bilingual site on every plan · Plans tailored to your needs
Car rental software built for New York agencies
Short answer: Car Rental Solutions is web-based car rental software for independent agencies in New York. It runs online bookings, rates, rental agreements and fleet availability in one system, with editable agreement templates for the notices New York requires, per-day charges with maximums, and taxes by location. Plans start at $69.95/month.
| New York need | How Car Rental Solutions handles it |
|---|---|
| City, airport and upstate locations | Each location has its own hours, time zone, taxes and pickup instructions; Option B covers two branches and four locations, Option C is unlimited |
| Required notices on the rental agreement | Editable agreement templates in English and Spanish, so you can add the bold notices and liability disclosures the law requires |
| Capped additional-driver fees | Custom charges per day with a maximum value, so a per-driver fee can never exceed the cap you set |
| Mandatory fees listed separately | Each tax, fee and surcharge appears as its own line on the quote and agreement |
| Damage claims based on the return inspection | Digital inspections at pickup and return, with time-stamped photos |
| Your own website, wherever it is hosted | API access on every plan; run reservation sites on several domains under one account |
New York rental rules to build into your agreement
New York General Business Law § 396-z sets detailed rules for rental vehicle companies. A renter's liability for damage is limited to the lesser of reasonable repair costs or the vehicle's fair market value, loss-of-use charges cannot be recovered from the renter, and damage claims generally must be based on an inspection when the vehicle is returned. Fees for additional authorized drivers are capped per driver per rental day, mandatory fees must be listed separately on the agreement, and specific notices must appear on the agreement in bold type.
In Car Rental Solutions, your agreement templates are fully editable, charges can be set per day with a maximum, and every fee shows as its own line, which makes it practical to follow these rules at the counter and online.
Source: New York General Business Law § 396-z. This is general information, not legal or tax advice; confirm current rules with your attorney or accountant.
Which plan fits?
| Plan | Monthly | Fits |
|---|---|---|
| Option A | $69.95 | One branch, up to 3 users, bilingual reservation website |
| Option B | $99.95 | Two branches and four locations, up to 125 units, e-signatures, 3 languages |
| Option C | $179.95 | Unlimited locations and users, custom website, 6 languages |
Every plan has a one-time setup fee and a 14-day free trial, and we tailor plans and pricing to your operation. See the pricing page or car rental software across the United States.
New York car rental software FAQs
Is Car Rental Solutions a good fit for New York car rental agencies?
Yes. It handles city, airport and upstate locations, taxes by location, per-day charges with maximums, editable rental agreements and a bilingual English and Spanish reservation website.
Can I follow New York's rental agreement rules with the software?
Agreement templates are fully editable, so you can include the bold notices and liability disclosures required by New York General Business Law § 396-z, list mandatory fees separately and cap per-day additional-driver fees. Have your attorney approve the wording.
Can I manage several New York locations?
Yes. Option B covers two branches and four locations, and Option C has unlimited branches, locations, vehicles and users. Each location keeps its own hours, time zone, taxes and charges.
How much does it cost?
Plans start at $69.95/month with a one-time setup fee and a 14-day free trial, and we can tailor a plan to your needs.
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Grow your New York rental business
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