Go Paperless with Electronic Signature in your office or when delivering a vehicle, capture electronic Signatures and send signed rental agreetment by email or just print it. No additional software to download, use your Ipad.
You will be able to take credit card payments through PayPal. Your users don’t require to have a PayPal account.
Creates as many branches as you need with specific Time Zone. Send reservation email by branches.
Easy to create or change your website pages content.
Customized charges for your type of operation, by %, daily, by a one-time amount. With a minimum or maximum amount.
You can accept credit card information on your site; all you need is an SSL certificate and a dedicated IP. An SSL certificate will allow credit card information to be sent securely over the internet.
Why settle for one language when you can use many? Our unique system lets you offer your services to more potential customers from all over the world. By making your website available to a broader audience, you can aim previously unexplored markets. More exposure for your business in your website means more profits for you!
It doesn't matter whether your business is a small entrepreneur company or a worldwide corporation; our flexible design lets your company grow as it needs too. You can, for example, start with just a couple of locations and later on, as your business grows, add more pick-up and drop-off options, and even group them by different geographical regions. This way, you can offer your valued customers a better service.
You may want to offer your entire fleet or just some cars to be checked for real-time availability or manually block them when not available, it’s your choice. When you enter a pick-up, drop-off location, date or time, the system check for the returning units on rental agreements and confirmed reservations to see if there are any units available.
Every location has individual control of business hours, which allows you to specify when they open and when they close, on a day-by-day basis.
You can offer different vehicles at different locations. Example, the Vehicles that you offer in Florida might be different from the vehicles in New York.
Override your opening and closing hours of operation by setting your opening and closing times for different holidays throughout the year.
Every pick-up location lets you specify which locations are allowed for dropping-off vehicles and which are not.
You can restrict locations for pick-up or drop-off and the hours of operations for those locations. Rental Locations can be allowed for drop-off or pick-up only. Pick-Up hours can be different from drop-off hours.
Most business owners know that demand has a direct effect on prices. Furthermore, most car rental agencies also recognize that market in the travel industry isn’t near as stable as they would like it to be; while sometimes high-demand allows for better profits, other times it pays off lowering rates and being more competitive. Unfortunately, if you adjust your rates way too early or way too late, you can lose business in either of these cases. Rather than remembering to change your rates right at the season break, you can schedule the rate calendar for your whole fleet in advance and leave the remembering part to the software. The season feature works on a set-and-go basis, which means you enter your rates once, and from then the system picks the best rate automatically, based on the rental period. The daily rate for the economy car is so much today but doubles around spring break or Christmas? No problem. You can create as many seasons per location as you want and, of course, you can alter their rates as often as you want. With our system, you can be sure your company remains profitable and competitive. Click here to view calculation setup between seasons.
Add as many users to your account as you like, with different access levels. You decide what they can and cannot do with user permission roles.
Simplify the access level management of your users (agents) by creating roles with preset permissions. Once you have your Roles setup, all you have to do is apply them to each user. Role permission is the fastest way to control what your users can do and what they cannot do — for example, Managers, Reservation Agents, Rental Agents, etc.
Our system includes all your vehicle information and doesn’t depend on the size of your rental fleet. Additionally, you can also arrange your fleet in several vehicle groups and run Usability reports.
Track your GPS, baby seats, cell phones, etc. when you open and closing the rental contract. The system will prevent from losing any rental equipment. Run reports to see accessories location and if they are in an open rental agreement.
Our vehicle-grouping feature allows you to organize your vehicles in different groups, to make it easier for your customers to choose what they want. For example, you could have a Standard Cars group and an Exotic Cars group. In addition to this, our system lets you add the same car into several groups.
Manage rates for insurance coverage on all your cars. , you can even have different rates for every single vehicle class even by location, or you could have a default price, and then a few overrides for specific cases, it is all up to you.
For those times where demand grows out of control, you can place manual blackouts to prevent further reservation for certain vehicles at specific locations, to be submitted. Blackouts vehicles displayed with a message letting your customers know exactly on which date the blackout end so that they can change the car, the dates, or both.
Calculating rates, prorating season cut-offs, charging daily extras or drop-off fees, you name it. No matter what the complexity of your business rules are, our exclusive quoting engine is custom coded to calculate quotes exactly the same way you would and faster.
Rather than calculating all of your prices manually and then manually enter them on the system, you can have the system do the entire math for you. For example, suppose your weekly rate is usually equal to the daily rate, multiplied by 5. You could just enter the daily rate for all your vehicles and then the system would automatically do the rest.
The quoting engine allows you to define how you want to handle multiple age groups. You can have an explicit Underage charge that applies when the renters are below a certain age. Just like any other charge, the underage fee can be setup to vary depending not just on the renter’s age, but also on other variables as well, such as vehicle class, locations, rate codes and so forth. You can also choose to charge underage drivers higher daily/weekly rates and not display an underage fee at all. You can make ANY charge/rate dependant on the age, like daily rate, a GPS rental, or CDW insurance.
Now you have the choice to create a calendar day or a 24 hour day rate code. In the control panel, you can make multiple rate codes to make a quote or contract based on calendar day or 24 hour day.
You can create multiple rates calculations for your customers, Corporate rates, Hotels rates, Referrers, and website rates. Each rate can be filtered by locations, vehicles, seasons, charges, etc.
Depending on the details of the reservation your customers submit, the auto-responders they receive can include in-context information like pick-up and drop-off directions, vehicle-specific instructions, or even seasonal greetings by locations. Customizing your auto-responder messages by rental locations, allows you to include location-specific information to your e-mails, like where your customers need to wait for you to pick them up, different contact phone, etc. You could have vehicle-specific information included to your auto-responder as well, for example, how to open the top on that convertible. Our system also sends autoresponders when the customer edits a reservation and when they cancel. If your website is built in multiple languages, your customers will receive an automatic notification email in the language that the reservation was made.
When a vehicle is returned to a location other than the one it was picked-up from, you have the option of charging for a one-way fee. This fee can be tailored to any combination of pick-up and drop-off locations. For example, suppose you have three locations, A B, and C. You can setup different One-way fees between locations A and B; between locations B and C; and between locations A and C.
You can setup any number of optional extras for your vehicles, like a baby seat, a GPS, a DVD player unit, or whatever you might want to offer. Your customers will then be able to add these extras to their vehicle reservation on your website, and the quote will be recalculated accordingly.
Depending on where your vehicles are picked-up, you might need to charge different taxes depending on location. Our system lets you do this, allowing for sales taxes, airport taxes, and so forth.
You can use either fixed or calculated amounts in all fees, which gives you the flexibility of choosing to charge a specific amount when you need to, or let the system do the work and calculate it automatically. Daily rates, weekly rates, pick-up and drop-off fees, airport taxes, etc., can all use these two pricing schemes.
Offer your vehicles in Hotels, body shops websites etc., besides your own, so that you can reach more customers. You will receive additional reservations from these companies.
You could see all your reservations right from the Control Panel, print or email them and also filter them using different criteria, like date, status, name, vehicle, locations rates, etc. From the reservation, you could edit and print a contract.
Give a quick quote over the phone or at the counter, you may also e-mail or print the quote in just seconds. You may also edit and make a contract for the same quote or a reservation, to get an accurate calculation, in seconds.
With the mass rate updates feature, you can change all your rates by an amount or a % with just a couple of click to all your locations, vehicles or seasons.
Print rental agreement using plain paper, right from your computer, in seconds as many times as you like.
Swap units under the same contract.
Graphic view of your fleet. Vehicles on rent, open contracts, confirm reservations, unit lock, and units relocation.
Print Pending , Confirmed, Canceled, Voided, Units available, and Units on rent reports, also Contracts open and closed, Sales reports, Rate reports, Unit Sales Report, Reservations reports, Payments received, Rental agents commission reports, Usability report etc.
Rate Code - When a user enters a valid rate code, the system displays a discounted percentage for any or all vehicles. Promotions can be applied to daily, weekly, monthly and weekend special. These Rate Codes can apply to all or specific locations with a start and ending date
Coupon Code - Similar to Rate code have a valid thru date and apply to Branches. The discount is by a percentage or an amount.
Display on your Home page the vehicles you are running special rates. It is very easy to make changes in the control panel.
For each vehicle selected by your customer, the system gives the option to upgrade or downgrade. Also, you have the option to display a price difference or daily, weekly rate.
Your company can be tailored to match your existing business rules. This means that every time you or your visitors make a quote, it will look just the same as if you did it. For example, if your company quotes a week for rentals over five days, you can have your website do this. Also, your website can display selective rates based on the duration of the rental, for example, an economy car costs $19 per day based on a 3-day minimum. If your customer chooses to rent for less than three days, the daily rate will increase.
Know who your customers are, where they are coming from, what they are looking for, how they found you, and many more useful pieces of information you can use to aim better to your desired audience, and ultimately increase your profits.
Easy to paste your code in the control panel Using Goals in Google Analytics to Track Conversions.