Online Reservations, Fleet Management & Contracts — In One System
Car Rental Solutions is cloud-based car rental software that connects your website, rental counter, and back office. Manage reservations, fleet availability, rates, contracts, payments, and reporting from one easy control panel.
Why Your Business Needs Dedicated Car Rental Software
Spreadsheets and generic tools can’t handle the complexity of vehicles, dates, availability, locations, contracts, and billing. You need software built specifically for car rental workflows.
- Prevent double-bookings with live availability across all locations.
- Control rates by season, location, vehicle class, and promotions.
- Standardize rental agreements, signatures, and terms.
- Track utilization, revenue, and performance with built-in reports.
- Accept bookings online 24/7 through your website.
Tip: Start with online bookings, then add contract and fleet workflows as your operation grows.
All-in-One Car Rental Management Software
Car Rental Solutions brings your entire rental workflow together—from the first quote to the final invoice—without juggling multiple tools.
Online Reservations & Website Integration
- Embed the reservation engine into your website.
- Show real-time availability and rates.
- Mobile-friendly booking flow.
- Capture customer details, extras, and payment info.
Front Desk & Counter Operations
- Create quotes, reservations, and contracts in seconds.
- Swap vehicles on active contracts.
- Apply discounts, coupons, and rate codes automatically.
- Email or print agreements instantly.
Fleet & Maintenance Management
- Manage vehicles by class/group/model.
- Mark maintenance and out-of-service units.
- Track mileage, damages, and service intervals.
- Monitor utilization and revenue per unit.
Rates, Seasons & Promotions
- Daily, weekly, monthly, and weekend pricing.
- Seasonal pricing and special-event rates.
- Promos, coupons, and corporate discounts.
- Automatic extras and fees.
Payments, Invoicing & Reporting
- Record deposits, payments, and refunds.
- Generate agreements and invoices.
- Sales, revenue, and utilization reports.
- Export data for accounting workflows.
Multi-Location & Branch Control
- Manage multiple branches from one system.
- Separate fleets, rates, and taxes per location.
- Support one-way rentals and transfers.
- User roles and permissions for staff.
Simple & Transparent Pricing Controls
Control your pricing with speed. The Simple Pricing module lets you adjust key price factors—including rental duration, seasonality, location, driver age, promotions, and more—in under one minute. Set base rates, apply discounts, and react quickly to demand without complex spreadsheets.
Explore details: Simple Pricing
We’ll show reservations, contracts, fleet activity, and reporting in a live demo.
How Our Car Rental Software Works
Setup is straightforward. Configure locations, vehicle classes, pricing rules, and your website booking flow—then start taking reservations.
- Create your account: locations, vehicle classes, extras, and taxes.
- Add your fleet: vehicles by class/group/model and availability status.
- Configure pricing: seasons, day types, discounts, and promotions.
- Connect your website: add the reservation engine to take online bookings.
- Go live: manage online, walk-in, and phone reservations from one control panel.
Car Rental Software Built for Your Business
Whether you run a small fleet or multiple branches, the platform is designed to match real-world rental operations.
Independent Agencies
Professional online reservations, automated workflows, and back-office control—without enterprise complexity.
Multi-Location Operators
Unify your branches while keeping local control over fleets, rates, taxes, and user permissions.
Dealerships & Loaner Fleets
Track courtesy cars, loaners, and rentals with strong reporting and contract workflows.
Specialty Fleets
Ideal for vans, trucks, SUVs, luxury, exotic, or mixed fleets with vehicle-class pricing.
Simple, Affordable Plans
Flexible plans starting at $69.95/month. Choose the option that fits your fleet size and workflow, then scale as you grow.
FAQ
Quick answers about Car Rental Solutions and how it fits your operation.
- What is car rental software?
- Car rental software helps you manage reservations, fleet availability, pricing, contracts, payments, and reporting for a rental business.
- Is Car Rental Solutions cloud-based?
- Yes. It’s web-based, so you can access it from any modern browser from any location with internet access.
- Can I connect it to my website for online bookings?
- Yes. Add the reservation engine to your website to show real-time availability and rates and capture online reservations 24/7.
- Does it support multiple branches or locations?
- Yes. Manage multiple locations with location-level control for fleets, rates, taxes, and user permissions.
- Does it support e-sign rental contracts?
- Yes. Create and manage rental agreements and capture signatures for a smooth pickup or delivery workflow.
- How do I get a live demo?
- Use the scheduling page to request a personalized walkthrough: Book a demo.
See the software in action
Book a demo and we’ll walk through online bookings, fleet activity, contracts, and reporting.
Request a Live Demo View All Features
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