Pricing & Revenue Management
Car Rental Rate Management Software That Prices Every Rental Right
Seasons, weekend and weekly tiers, extras, surcharges, taxes, and deposits—configured once, applied to every quote automatically. No spreadsheets, no under-quoted rentals, no awkward corrections at the counter.
One rate engine for website, phone, and counter · Multi-location ready
Rental pricing is too complex for generic tools
A rental quote is never just "days × rate". It's the season each day falls in, the weekend tier, the weekly discount that kicks in on day seven, the young-driver surcharge, two extras, an airport fee, tax, and a deposit. Get any piece wrong and you either lose margin or lose the customer at the counter. Our rate engine—part of the same platform as your car rental software—handles all of it automatically, on your website and at your desk.
Seasonal rates
High, low, holiday, and event seasons—with cross-season rentals prorated correctly, day by day.
Duration tiers
Daily, weekend, weekly, and monthly structures applied automatically to the rental length quoted.
Extras & surcharges
GPS, child seats, additional drivers, young-driver fees, one-way charges—priced consistently every time.
Taxes & fees
Configure taxes and location fees once; every quote and invoice comes out correct for your jurisdiction.
Deposits
Security deposits by vehicle class, shown upfront so customers are never surprised at pickup.
Per-location rates
Airport branch and downtown office can price the same class differently—managed from one screen.
One engine, every channel
The same rates power your online reservation system, phone quotes, and counter—so the price is always the same, everywhere. Prefer to keep it simple? Our simple pricing mode gets you live with flat rates in minutes, and you can add sophistication later.
- Seasons with day-by-day proration across boundaries
- Daily, weekend, weekly, monthly tiers per vehicle class
- Extras, surcharges, one-way fees, and taxes in the total
- Deposits by class, visible before booking
- Rate changes take effect instantly on your website
- Per-branch rates for multi-location operators
- Quote preview shows the full breakdown before confirming
- Reports connect pricing to utilization and revenue
How rate management works
From first setup to peak-season adjustments in four steps.
Define seasons & tiers
Map your year—high, low, holidays—and set rates per class and duration.
Add extras & rules
Extras, surcharges, taxes, fees, and deposits, each priced once.
Quotes go automatic
Website and counter share the engine—every quote correct, every time.
Adjust with data
Use utilization reports to raise or trim rates where demand says so.
Rate management FAQs
Can rates change automatically by season?
Yes. Define your seasons once—high, low, holidays, special events—and the system applies the right rate to every quote, including rentals that span two seasons, which are prorated correctly day by day.
Does it handle weekly and monthly discounts?
Yes. Daily, weekend, weekly, and monthly tiers are standard, and the engine automatically applies the best structure for the rental length you quote.
Can I charge different rates per location?
Yes. Multi-location operators can set rates per branch, so an airport location and a downtown office can price the same vehicle class differently.
What about extras, fees, and deposits?
GPS, child seats, additional drivers, young-driver surcharges, one-way fees, taxes, and security deposits are all part of the rate calculation, so the total your customer sees is the total they pay.
Do online and counter quotes always match?
Yes. Your booking website and control panel share one rate engine, so a quote on your site, by phone, or at the counter always comes out identical.
Related solutions:
Watch your toughest quote priced in seconds
Bring your most complicated rental scenario to a live demo—seasons, extras, surcharges and all.